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Monthly Reminders
  • Accountability and Assessment

    • Review Community and Student Engagement (TEC§39.0545)

       

      Administration and Leadership

    • Hire staff using campus input*
    • Annual report to Commissioner on expulsions and AEP placements
    • TEA submission: Gun-free schools report
    • Review DED (LOCAL) for benefits & holidays for non-contract staff

     

    Federal and State Programs

    • 2017-2018 NCLB Application due by end of month if district has 12-month grant-funded employees
    • ISDs finalize private school proportionate share for NCLB application submission if private schools participating in services
    • Final opportunity to amend current year NCLB Consolidated application
    • Ongoing data collection for compliance reports
    • Finalize district/campus improvement plans* (TEC§11)

     

    Finance

    • Budget adoption procedures for July 1 FY districts
    • Post on school website a statement that indicates that it adopted a tax rate that will raise more taxes for maintenance and operations than last year’s tax rate
    • Post on school website a summary of the proposed budget if it maintains a website: summary must be concurrently posted with notice of the budget
    • Prominently post on the district’s website for three years an external link to the budget adopted by the board of trustees
    • Publish Notice of Public Meeting to Discuss Budget and Proposed Tax Rate (publish at least 10 days before meeting) for July 1st FY
    • Post 72-hour notice of meeting to discuss budget and proposed tax rate
    • Hold meeting to discuss budget and proposed tax rate
    • Post 72-hour notice meeting to adopt budget and tax rate
    • Hold meeting to adopt budget and proposed tax rate July 1st FY*
    • Calculate state aid earned using end-of-year student data
    • Review student attendance figures as compared to prior year and budget Projections
    • Prepare for annual financial audit September 1st FY
    • Run district estimate of state aid for next school year with preliminary tax roll figures
    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)
    • Depository contract due to TEA by June 15th
    • Transportation route Service Report due July 1st

     

    School Board

    • Review preliminary salary schedules*
    • Hire staff* in accordance with district policy
    • Schedule budget workshops
    • ESC-20 Commitment forms*
    • Recommend student insurance carrier*
    • Review student and staff handbooks*
    • Review and amend Student Code of Conduct*
    • Adopt budget / public hearing for July 1st FY

     

    Special Education

    • 2017-2018 Special Education Consolidated Grant Application amendment deadline June 15th
    • 2018-2019 Special Education Consolidated Grant Application opens May or June
    • 2017-2018 IDEA-B Disc Residential eGrants application due
    • 2017-2018 Nonpublic Day School and Residential Funding TEASE application closes June 1st
    • 2017-2018 RF Tracker data collection due
    • 2018-2019 Excess Cost Preliminary Calculation using 2017-2018 expenditures should be completed (kept locally)
    • Special Education SSAs (Shared Services Arrangements) and RDSPD (Regional Day School Programs for the Deaf) SSAs: Revised contracts for SSA Configuration changes and contracts for new SSAs effective 2018-2019 school year must be submitted to TEA by June 1st
    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS

    • Summer PEIMS submission due to ESC-20 on June 14th (attendance, discipline, classroom link, teacher demographics)
    • Summer PEIMS submission due to TEA on June 21st

     

    Other

    • Child Nutrition Program Application Agreement renewal deadline, June 30th
  • Accountability and Assessment

    • Review Community and Student Engagement (TEC§39.0545)

       

      Administration and Leadership

    • ESC-20 Commitment forms*
    • Hire staff using campus input*
    • Develop calendar for teacher appraisal and designate second appraiser(s)*
    • Review administrator appraisal calendar
    • Review student and staff handbooks*
    • Review and amend Student Code of Conduct*
    • Pressure test natural gas piping (every 2 years) (TAC§8.230(4)(A))

     

    Federal and State Programs

    • Submission to TEA: Mid-July (date fluctuates per PEIMS data submission). Districts and charters receiving more than $500,000 in State Compensatory Education must submit one or all three of the following: SCE program evaluations, specific campus CIP and DIP plans. Reference FASRG, Module 9 for specifics.
    • Review/update/train district policies and procedures per EDGAR as applicable.
    • State Compensatory Evaluation

     

    Finance

     

    School Board

    • Discuss preliminary budget / budget workshops for September 1st FY
    • Review Truth & Taxation Handbook for Texas Comptroller’s Office with business manager
    • Schedule Board budget meeting(s)
    • Recommend student insurance carrier*

     

    Special Education

    • 2018-2019 Special Education Consolidated Grant Application due July 1 for July 1st effective date
    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
    • State Performance Plan 11 & 12-Child Find/Early Childhood Transition (SPP 11 & 12) opens within TEASE for data entry

     

    Texas Student Data System/PEIMS

    • Summer PEIMS resubmission due to ESC-20 on July 12th
    • Summer PEIMS resubmission due to TEA on July 19th
  • Accountability and Assessment

    • Review Accountability Data Tables
    • Accountability Data posted publicly on TEA website
    • Review Community and Student Engagement (TEC§39.0545)

     

    Administration and Leadership

    • Review procedures for dismissal of school due to weather conditions
    • Distribute copies of TEC Chapter 37 and local discipline policies to professional staff (TEC§37.018)
    • Review/amend Student Code of Conduct*
    • Hold District & Campus SBDM Committee Elections (TEC§ 11.251(b))
    • Distribute/publish Notification of Parents’ Rights (TEC§26.0)
    • Establish at least one Parent-Teacher Organization at each school (TEC§26.001(e))
    • Evaluate district’s decision-making and planning policies every two years (TEC§11.252(4)(d))

     

    Charter Specific

    • Charter calendar due
    • Post charter superintendent/CEO Salary on local website

     

    Federal and State Programs

    • Federal programs compliance report due for previous school year
    • Review/implement district/campus improvement plans* (TEC§11)

     

    Finance

    • Prepare final budget amendments for prior year for September 1st FY*
    • Post on school website a statement that indicates that it adopted a tax rate that will raise more taxes for maintenance and operations than last year’s tax rate
    • Post on school website a summary of the proposed budget if it maintains a website; summary must be concurrently posted with notice of the budget
    • Prominently post on the district’s website for three years an external link to the budget adopted by the board of trustees
    • Publish Notice of Public Meeting to discuss budget and proposed tax rate (Publish at least 10 days before meeting) for September 1st FY
    • Post 72-hour notice of meeting to discuss budget and proposed tax rate
    • Hold meeting to adopt budget and proposed tax rate on or before August 31st for September 1st FY*
    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001 (b), House Bill 3693, 80th Legislature, Regular Session)

     

    School Board

    • Budget workshops
    • Adopt budget/public hearing
    • Approve health insurance
    • Plan annual teambuilding session
    • Order of Trustee election & post required notice for November election
    • MOU with juvenile board for districts in counties over 125,000 by September 1st (TEC§37.010(a))*

     

    Special Education

    • 2018-2019 Special Education Consolidated Grant Application due (eGrants)
    • 2017-2018 IDEA-B Disc Residential eGrants application amendment deadline August 1st
    • State Performance Plan (SPP) Submission Window closes early August (SPP 7, 11, 12, 13, 14)
    • 2018-2019 Nonpublic Day School and Residential Funding TEASE application opens August or September
    • 2018-2019 Non-Ed Funds (Optional funds): Send email to ESC-20 of estimate amount of request for funds August 31st
    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS

    • TSDS PEIMS Ready for users to Complete, Approve, and Accept Summer Submissions on August 6th
    • Extended year (17-18) PEIMS submission due to ESC-20 on August 23 (ESY, Bilingual/ESL Summer School, Dual Credit Summer School, OFSDP Credit Recovery Summer School)
    • Extended year submission due to TEA on August 30th

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