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Monthly Reminders
  • Administration and Leadership

    • ESC-20 Commitment forms

    • Hire staff in accordance with district policy & procedure*

    • Develop calendar for teacher appraisal and designate second appraiser(s)

    • Review administrator appraisal calendar

    • Review student and staff handbooks*

    • Review and amend Student Code of Conduct*

    Federal and State Programs

    • Submission to TEA: Mid-July (date fluctuates per PEIMS data submission). Districts and charters receiving more than $500,000 in State Compensatory Education must submit one or all three of the following: SCE program evaluations, specific campus CIP and DIP plans. Reference FASRG, Module 9 for specifics.

    • Review/update/train district policies and procedures per EDGAR as applicable.

    • State Compensatory Evaluation

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    • Prepare for annual financial audit July 1st FY

    • Review student attendance figures as compared to prior year and budget projections

    • Run district estimate of state aid for next school year with certified tax roll

    • Submit 2019 TEA tax information survey

    • Register for Investment Office training (TEC§45.209)

    • Board discussion of property values and funding lag for July 1st FY*

    School Board

    • Discuss preliminary budget / budget workshops for September 1st FY

    • Review Truth & Taxation Handbook for Texas Comptroller’s Office with business manager

    • Schedule Board budget meeting(s)

    • Recommend student insurance carrier*

    • Board discussion of property values and funding lag for July 1st FY*

    • Approve waivers as needed*

    Special Education

    • 2019-2020 Special Education Consolidated Grant Application due July 1 for July 1st effective date

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Texas Student Data System/PEIMS

    • Summer PEIMS resubmission due to ESC-20 on July 11th

    • Summer PEIMS resubmission due to TEA on July 18th

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment

    • 2019 Accountability & PBMAS data posted in TEASE

    • Accountability data posted publicly on TEA website (2019 Accountability & Distinctions)

    • Post current accountability ratings, TAPR Report and School Report Card on district website by 10th day of the school year (TEC§39.362)

    • Schools post accountability on their website by the 10th day of instruction (TEC§39.362)

    • Public Education Grant list for 2020-2021 posted (TEC§29.201–29.205)

    • Districts report state assessment results to local Board of Trustees by September 28th

    Administration and Leadership

    • Review inclement weather procedures with administrative team

    • Hold district/campus SBDM Committee elections (TEC§11.251(b))

    • Distribute/publish Notification of Parents’ Rights (TEC§26.0)

    • Distribute copies of TEC§37 and local discipline policies to professional staff before the start of school (TEC§37.018)

    • Review/amend Student Code of Conduct and post on website (optional for Charter schools)

    • Establish at least one Parent-Teacher Organization at each school (TEC§26.001(e))

    • Review sexual harassment procedures with staff and students

    • Evaluate district’s decision-making and planning policies every two years (TEC§11.252(4)(d))

    • Annual UIL Mandatory training for Academic/Athletic Staff (CCR D10)

    • Required Anti-bullying Training (TASB - FFH; FFI LEGAL & LOCAL) (TEC§ 37.0832 (d))

    • UIL Safety (SB 82) & Concussion Training (HB 2038)

    • Update Ask TED

    Charter Specific

    • Charter calendar due

    • Post Charter Superintendent/CEO salary on website

    • Update Ask TED with TEA Charter Division

    Federal and State Programs

    • Federal programs compliance report due for previous year

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    • Prepare final budget amendments for prior year for September 1st FY*

    • Approve Annual Financial Audit for July 1st FY*

    • Post on website adopted a tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable

    • Post on website summary of the proposed budget if it maintains a website; summary must be concurrently posted with notice of budget

    • Prominently post on the district’s website for three years an external link to the budget adopted by the Board of Trustees

    • Publish Notice of Public Meeting to discuss budget and proposed tax rate (Publish at least 10 days before meeting) for September 1st FY

    • Post 72-hour notice of meeting to discuss budget and proposed tax rate

    • Hold meeting to adopt budget and proposed tax rate on or before August 31st for September 1st FY*

    School Board

    • Hold budget workshops for September 1st FY

    • Hold public hearing/Adopt budget for September 1st FY*

    • Approve health insurance rates (as appropriate)*

    • Plan annual teambuilding session

    • Order of Trustee election & post notice for November election*

    • MOU with juvenile board for districts in counties over 125,000 by September 1st (TEC§37.010(a))*

    • Adopt Student Code of Conduct*

    • Adopt district/campus improvement plan*

    • Approve waivers as needed*

    • Schedule Board candidate workshop

    Special Education

    • 2019-2020 Special Education Consolidated Grant Application due late August or early September

    • State Performance Plan (SPP) Submission Window closes early August (SPP 7, 11, 12, 13, 14)

    • 2019-2020 Nonpublic Day School and Residential Funding TEASE application opens August or September

    • 2019-2020 Non-Ed Funds (Optional funds): Send email to ESC-20 of estimate amount of request for funds August 31st

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Other

    • Publish Annual Public Notification of Nondiscrimination in Career Technology Education Programs

    • Establish/approve Local School Health Advisory Council (TEC§28.004)*

     

    *REQUIRES BOARD APPROVAL

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