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Monthly Reminders
  • Administration and Leadership

    • Begin hiring staff in accordance with district policy & procedure*

    • Develop and recommend summer school plans

    • Develop school calendar 2019-2020*

    • E-rate filing window opens

    • Performance of first-year teachers and the effectiveness of educator preparation programs survey distributed to principals

    • Approve out-of-district student transfer requests for 2019-2020

    • Update Ask TED

    Charter Specific

    • 2019-2020 SC5050 (Applicable to all Charter Schools) due to TEA early April to request ESSA and/or IDEA-B funds for the 2019-2020 school year, and/or request an Indirect Cost Rate for 2019-2020

    Federal and State Programs

    • Continue budget process

    • Schedule/conduct program compliance evaluations for ESSA programs and State Compensatory Education

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    School Board

    • Recommend school calendar 2019-2020*

    • Discuss preliminary budget/budget workshops

    • Report Trustee training hours

    • Approve waivers as needed*

    Special Education

    • FY18 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA late March/early April; Respond to TEA with documentation of exceptions/adjustment for decline in fiscal effore, if applicable

    • 2018-2019 High Cost Fund Eligibility Application (Optional fund source) opens March or April (due April or May)

    • Ensure 2018-2019 Excess Cost Final Calculation based on final, audited 2017-2018 expenditures completed during spring 2019 (kept locally)

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Other

    • Child Nutrition Financial Report deadline, April 1st

    • Child Nutrition Food Service Management Company Contract deadline, April 30th

     

    *REQUIRES BOARD APPROVAL

  • Administration and Leadership

    • Establish and post summer Central Office hours

    • Continue hiring using campus input

    • Gun-free schools report available

    • Review and set credit by examination dates

    • Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d))

    • Solicit input from district/campus committees regarding number and length of written reports required (TEC§11.164)

    • Review Graduation Program on Student Expression FMH and FNA (TASB - LEGAL & LOCAL)

    • Update Ask TED

    Federal and State Programs

    • Complete local evaluations for Federal Programs & State Comp Ed.

    • Continue budget process

    • Annual Evaluation of district and campus parental involvement policies

    • ISDs begin outreach to private schools within their boundaries for equitable services participation in 2019-2020

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    • Review student attendance figures as compared to prior year and budget projections

    • Board discussion of property values and funding lag for July 1st FY*

    School Board

      • Local orientation for new Board members

      • Update Ask TED with changes in Board membership

      • Train new members in the superintendent evaluation instrument and process (BBD Legal)

      • Statement of Office and Oath of Office for all new Trustees

      • Schedule ESC Orientation to the Code for new Board members within the first 120 days of being installed (BBD Legal)

    • Review and identify areas for Board training

    • Formative superintendent evaluation

    • Hire staff in accordance with district policy*

    • Discuss preliminary budget/budget workshops

    • Board discussion of property values and funding lag for July 1st FY*

    • Approve waivers as needed*

    Special Education

    • FY18 MOE (Maintenance of Effort) Final Compliance Review released by TEA

    • 2018-2019 Substitute System of Federal Time-and-Effort Reporting (optional system) LEA Management Certification due (to be effective for summer semester if September 2018 and December 2018 deadlines missed)

    • 2018-2019 High Cost Eligibility Application (Optional fund source) due April or May

    • 2019-2020 Special Education Consolidated Grant Application opens May or June

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Texas Student Data System

    • TSDS PEIMS Ready for users to Complete, Approve, and Accept Summer Submissions on May 20th

     

    *REQUIRES BOARD APPROVAL

  • Administration and Leadership

    • Hire staff in accordance with district policy & procedure*

    • Annual report to Commissioner on expulsions and AEP placements

    • TEA submission: Gun-free schools report

    • Review DED (LOCAL) for benefits & holidays for non-contract staff

    • Teacher/Staff Service Records annual update

    • Update Ask TED

    Federal and State Programs

    • 2019-2020 ESSA Application due by end of month if district has 12-month grant-funded employees

    • ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services

    • Final opportunity to amend current year ESSA Consolidated application

    • Ongoing data collection for compliance reports

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    • Budget adoption procedures for July 1st FY districts

    • Post on website adopted a tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable

    • Post on school website a summary of the proposed budget if it maintains a website: summary must be concurrently posted with notice of the budget

    • Prominently post on the district’s website for three years an external link to the budget adopted by the Board of Trustees

    • Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting) for July 1st FY

    • Post 72-hour notice of meeting to discuss budget and proposed tax rate

    • Hold meeting to discuss budget and proposed tax rate

    • Post 72-hour notice meeting to adopt budget and tax rate

    • Hold meeting to adopt budget and proposed tax rate July 1st FY*

    • Calculate state aid earned using end-of-year student data

    • Review student attendance figures as compared to prior year and budget projections

    • Submit 2019 TEA tax information survey

    • Prepare for annual financial audit July1st FY

    • Run district estimate of state aid for next school year with preliminary tax roll figures

    • Depository contract due to TEA by June 15th

    • Transportation Route Service Report due July 1st

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

    School Board

    • Review preliminary salary schedules

    • Hire staff in accordance with district policy & procedure*

    • Budget workshops for July 1st FY

    • ESC-20 Commitment forms*

    • Recommend student insurance carrier*

    • Review student and staff handbooks*

    • Review and amend Student Code of Conduct*

    • Adopt budget/public hearing for July 1st FY

    • Approve waivers as needed*

    Special Education

    • 2018-2019 Special Education Consolidated Grant Application amendment deadline June 15th

    • 2019-2020 Special Education Consolidated Grant Application opens May or June

    • 2018-2019 IDEA-B Disc Residential eGrants application due

    • 2018-2019 Nonpublic Day School and Residential Funding TEASE application closes June 1st

    • 2018-2019 RF Tracker data collection due

    • Special Education SSAs (Shared Services Arrangements) and RDSPD (Regional Day School Programs for the Deaf) SSAs: Revised contracts for SSA Configuration changes and contracts for new SSAs effective 2019-2020 school year must be submitted to TEA by June 1st

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Texas Student Data System/PEIMS

    • Summer PEIMS submission due to ESC-20 on June 13th (attendance, discipline, classroom link, teacher demographics)

    • Summer PEIMS submission due to TEA on June 20th

    Other

    • Child Nutrition Program Application Agreement renewal deadline, June 30th

     

    *REQUIRES BOARD APPROVAL

  • Administration and Leadership

    • ESC-20 Commitment forms

    • Hire staff in accordance with district policy & procedure*

    • Develop calendar for teacher appraisal and designate second appraiser(s)

    • Review administrator appraisal calendar

    • Review student and staff handbooks*

    • Review and amend Student Code of Conduct*

    Federal and State Programs

    • Submission to TEA: Mid-July (date fluctuates per PEIMS data submission). Districts and charters receiving more than $500,000 in State Compensatory Education must submit one or all three of the following: SCE program evaluations, specific campus CIP and DIP plans. Reference FASRG, Module 9 for specifics.

    • Review/update/train district policies and procedures per EDGAR as applicable.

    • State Compensatory Evaluation

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    • Prepare for annual financial audit July 1st FY

    • Review student attendance figures as compared to prior year and budget projections

    • Run district estimate of state aid for next school year with certified tax roll

    • Submit 2019 TEA tax information survey

    • Register for Investment Office training (TEC§45.209)

    • Board discussion of property values and funding lag for July 1st FY*

    School Board

    • Discuss preliminary budget / budget workshops for September 1st FY

    • Review Truth & Taxation Handbook for Texas Comptroller’s Office with business manager

    • Schedule Board budget meeting(s)

    • Recommend student insurance carrier*

    • Board discussion of property values and funding lag for July 1st FY*

    • Approve waivers as needed*

    Special Education

    • 2019-2020 Special Education Consolidated Grant Application due July 1 for July 1st effective date

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Texas Student Data System/PEIMS

    • Summer PEIMS resubmission due to ESC-20 on July 11th

    • Summer PEIMS resubmission due to TEA on July 18th

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment

    • 2019 Accountability & PBMAS data posted in TEASE

    • Accountability data posted publicly on TEA website (2019 Accountability & Distinctions)

    • Post current accountability ratings, TAPR Report and School Report Card on district website by 10th day of the school year (TEC§39.362)

    • Schools post accountability on their website by the 10th day of instruction (TEC§39.362)

    • Public Education Grant list for 2020-2021 posted (TEC§29.201–29.205)

    • Districts report state assessment results to local Board of Trustees by September 28th

    Administration and Leadership

    • Review inclement weather procedures with administrative team

    • Hold district/campus SBDM Committee elections (TEC§11.251(b))

    • Distribute/publish Notification of Parents’ Rights (TEC§26.0)

    • Distribute copies of TEC§37 and local discipline policies to professional staff before the start of school (TEC§37.018)

    • Review/amend Student Code of Conduct and post on website (optional for Charter schools)

    • Establish at least one Parent-Teacher Organization at each school (TEC§26.001(e))

    • Review sexual harassment procedures with staff and students

    • Evaluate district’s decision-making and planning policies every two years (TEC§11.252(4)(d))

    • Annual UIL Mandatory training for Academic/Athletic Staff (CCR D10)

    • Required Anti-bullying Training (TASB - FFH; FFI LEGAL & LOCAL) (TEC§ 37.0832 (d))

    • UIL Safety (SB 82) & Concussion Training (HB 2038)

    • Update Ask TED

    Charter Specific

    • Charter calendar due

    • Post Charter Superintendent/CEO salary on website

    • Update Ask TED with TEA Charter Division

    Federal and State Programs

    • Federal programs compliance report due for previous year

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)*

    Finance

    • Prepare final budget amendments for prior year for September 1st FY*

    • Approve Annual Financial Audit for July 1st FY*

    • Post on website adopted a tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable

    • Post on website summary of the proposed budget if it maintains a website; summary must be concurrently posted with notice of budget

    • Prominently post on the district’s website for three years an external link to the budget adopted by the Board of Trustees

    • Publish Notice of Public Meeting to discuss budget and proposed tax rate (Publish at least 10 days before meeting) for September 1st FY

    • Post 72-hour notice of meeting to discuss budget and proposed tax rate

    • Hold meeting to adopt budget and proposed tax rate on or before August 31st for September 1st FY*

    School Board

    • Hold budget workshops for September 1st FY

    • Hold public hearing/Adopt budget for September 1st FY*

    • Approve health insurance rates (as appropriate)*

    • Plan annual teambuilding session

    • Order of Trustee election & post notice for November election*

    • MOU with juvenile board for districts in counties over 125,000 by September 1st (TEC§37.010(a))*

    • Adopt Student Code of Conduct*

    • Adopt district/campus improvement plan*

    • Approve waivers as needed*

    • Schedule Board candidate workshop

    Special Education

    • 2019-2020 Special Education Consolidated Grant Application due late August or early September

    • State Performance Plan (SPP) Submission Window closes early August (SPP 7, 11, 12, 13, 14)

    • 2019-2020 Nonpublic Day School and Residential Funding TEASE application opens August or September

    • 2019-2020 Non-Ed Funds (Optional funds): Send email to ESC-20 of estimate amount of request for funds August 31st

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

    Other

    • Publish Annual Public Notification of Nondiscrimination in Career Technology Education Programs

    • Establish/approve Local School Health Advisory Council (TEC§28.004)*

     

    *REQUIRES BOARD APPROVAL

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