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Monthly Reminders
  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • PBMAS Stages of Intervention, including LEA Determinations, are released via TEAL

    • Prepare School Improvement/PBMAS intervention submission preparation, if applicable

    • Review PEIMS data for all program areas prior to snapshot data (PBM and other accountability areas)

    • District Testing Coordinator attend annual DTC training at ESC-20

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • Recommend technology and instructional materials allotment (TIMA) selections

    • LEAs without ESL certified teachers must request a TEA waiver of certification requirements. (19 TAC §89.1207(b))

    • Prepare Annual Finger Printing Certificate and Statement of Compliance

    • Prepare report Trustee training hours prior to November elections with postings as required (TEC§11.159) – October Board Meeting

    • Update Ask TED

     

    Charter School Specific – Field Service Agents (210) 370-5694

    • Prepare Governance Report due to TEA December 1st

    • 2019-2020 SC5050 Significant Expansion (optional) due to TEA by November 1st (for purposes of applying for additional ESSA and/or IDEA-B funding to be received 2019-2020 based on significant expansion)

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Annual Survey of Children in Local Facilities for Neglected/Delinquent Survey available

    • *Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

    • 2018-2019 ESSA Consolidated Grant: Final & Revised Final Expenditure Reports due in ER system October 30th

     

    Finance - Paige Meloni (210) 370-5208

    • Review student attendance figures as compared to prior year and budget projections

    • Calculate State Aid using end-of-first-six-weeks student data

    • Submit biannual pupil projections survey to TEA (All LEAs)

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Perkins Formula Grant – Ruthie Kneupper (210) 370-5424

    • 2018-2019 Perkins Formula Grant Application Revised Final Expenditure Report due in ER system October 14th

     

    School Board – Field Service Agents (210) 370-5694

    • Review Superintendent’s evaluation timeline and process, including training on use of instrument (TEC§21.354)

    • Report Trustee training hours

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • 2018-2019 SHARS (School Health and Related Services) Reimbursement Report survey (applicable to all LEAs) due to TEA

    • 2017-2018 IDEA-B Formula and IDEA-B Preschool: Final and Revised Final Expenditure Reports due in ER system October 30th

    • 2018-2019 IDEA-B Formula and IDEA-B Preschool: Final Expenditure Reports due in ER system October 30th

    • 2018-2019 IDEA-C Early Childhood Intervention and State Deaf (Fiscal Agents of RDSPD): Revised Final Expenditures Reports due in ER system October 30th

    • 2018-2019 IDEA-B Discretionary Residential (Certain LEAs): Revised Final Expenditure Report due in ER system October 30th

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • Extended year (18-19) PEIMS data available to customers on October 17th

    • Classroom Roster Fall Submission due October 17th

    • Fall (19-20) PEIMS snapshot (as of) date on October 25th

    • TSDS PEIMS Ready for users to Complete, Approve, and Accept Fall (19-20) Submissions on October 28th

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • Prepare School Improvement/PBMAS intervention submission preparation, if applicable

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • Innovative Course Approval Process

    • Receive Texas Academic Performance Report (TAPR) in November (public hearing of districts annual report required within 90 days of receiving)

    • Review endorsements/course offerings for 2020-2021 high school course selection process (TAC§74.12)

    • Annual Fingerprinting Certification & Statement of Compliance

    • Update Ask TED

     

    Charter Specific – Field Service Agents (210) 370-5694

    • Bank Depository Contract due to TEA on December 1st

    • Governance Report due to TEA on December 1st

    • 2019-2020 SC5050 Significant Expansion (optional) due to TEA by November 1st (for purposes of applying for additional ESSA and/or IDEA-B funding to be received 2019-2020 based on significant expansion)

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Title I Comparability Report

    • Continue consultation meetings with private schools (Not Applicable to Charters)

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

     

    Finance - Paige Meloni (210) 370-5208

    • Board approved Annual Audit Report due to TEA no later than November 27th for LEAs with July 1st FY

    • Review student attendance figures as compared to prior year and budget projections

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Food and Nutrition – Mandy Tyler (210) 370-5493

    • Child Nutrition Verification process completion deadline is November 15th

     

    School Board – Field Service Agents (210) 370-5694

    • November Elections (BBB Legal) (TEC§3.004-3.005)

      • *Canvass Trustee election results (TEC§67.003A)

      • *Reorganize Board of Trustees (TEC§11.061C)

      • Local orientation for new Board members

      • Update Ask TED with changes in Board membership

      • Train new members in the superintendent evaluation instrument and process

      • Statement of Office and Oath of Office for all new Trustees

      • Schedule ESC Orientation to the Code for new Board members within the first 120 days after installed

    • Prepare Board Training Report (Military Districts Only)

    • *Final FIRST Rating released. Hold public hearings within two months

    • Review investment policy (Gov’t Code 2256.005(e))

    • Approve investment policy revisions as needed (Gov’t Code 2256.005(e))

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • 2019-2020 Nonpublic Placement Notification & Application (Required for all Nonpublic Day School and Nonpublic Residential placements by LEAs) closes for students in a continuing placement (remains open for new placements)

    • 2019-2020 Excess Cost Preliminary Calculation, based on final unaudited 2018-2019 expenditures, should be completed (kept locally)

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • ECDS Kindergarten and PK ready for users to promote data on November 11th

    • Fall PEIMS submission due to ESC-20 on November 21st

     

    Transportation – Randy Casteel (210) 370-5203

    • Transportation Operations Report due December 1st

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • School Report Card released (send home within six weeks)

    • Texas Academic Performance Report (TAPR) to districts

    • Hold public hearing on TAPR report (TEC§39.053(b))

    • Federal Report Card released (distribute to campuses, parents and general public)

    • Second Year F campuses posts Turnaround Plan draft to website for comment (30 days prior to board approval)

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • State Compensatory Education (TEC§29.081(B-3))

    • UIL dues Deadline January 1st Annually to State UIL Office (CCR D10)

    • Review DFBB (LEGAL & LOCAL) for non-renewals

    • Update Ask TED

     

    Charter Specific – Field Service Agents (210) 370-5694

    • Charter holder must file audit report disclosing all management company loans

    • Governance Report due to TEA December 1st

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • State Compensatory Education (TEC§29.081)

    • 2019-2020 ESSA Final Amounts sent out by TEA

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

    • 2019-2020 Substitute System of Federal Time-and-Effort Reporting (optional system) Annual LEA Management Certification due to TEA December 15th (to be effective for spring and summer semesters of current school year if September deadline missed). This is applicable to all federal programs.

     

    Finance - Paige Meloni (210) 370-5208

    • Review student attendance figures as compared to prior year and budget projections

    • Publish Schedule C-3 from independent audit in local newspaper

    • *Approve Independent Audit Report for September 1st FY

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Perkins Formula Grant – Ruthie Kneupper (210) 370-5424

    • 2019-2020 Substitute System of Federal Time-and-Effort Reporting (optional system) Annual LEA Management Certification due to TEA December 15th (to be effective for spring and summer semesters of current school year if September deadline missed). This is applicable to all federal programs.

     

    School Board – Field Service Agents (210) 370-5694

    • *School Board approves Annual Independent Audit Report (AFR) due to TEA no later than January 28th for LEAs with July 1st FY

    • Post Trustee training hours (Military Districts Only)

    • Board self-evaluation (recommended)

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • 2019-2020 Substitute System of Federal Time-and-Effort Reporting (optional system): Annual LEA Management Certification due to TEA December 15th (to be effective for spring and summer semesters of current school year if September deadline missed). This is applicable to all federal programs.

    • 2019-2020 Nonpublic Placement Notification & Application (Required for all Nonpublic Day School and Nonpublic Residential placements by LEAs) closes for students in a continuing placement (remains open for new placements)

    • 2019-2020 SC5100 Coordinated Early Intervening Services (CEIS) Data Collection Form (applicable to certain LEAs) due to TEA December 3rd

    • 2018-2019 IDEA-B Formula and IDEA-B Preschool: Revised Final Expenditure Reports due in ER system December 2nd

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • Fall PEIMS submission due to TEA on December 5th

    • Midyear TSDS PEIMS ready for users to complete, approve, and accept submissions on December 9th

     

    Transportation – Randy Casteel (210) 370-5203

    • Transportation Operations Report due electronically by December 1st

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • Notification to parents of eligibility for Public Education Grants by February 1st (TEC§29.204(b))

    • Second Year F campuses schedule Turnaround Plan for Board approval prior to February submission

    • Federal Report Card released

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • Review HB 2610 and begin calendar development process

    • Review Staff Non-renewals

    • Ensure School Report Card is included with first semester report card (TEC§39.305)

    • Update Ask TED

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Adjust expenditures and amend the ESSA application to appropriate Final Amounts

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

     

    Food and Nutrition – Mandy Tyler (210) 370-5493

    • Child Nutrition Texas Summer Mandate deadline January 31st

     

    Charter Specific – Field Service Agents (210) 370-5694

    • 2019-2020 SC5050 Significant Expansion (optional) due to TEA January 31st (for purposes of additional ESSA and/or IDEA-B funding to be received in 2020-2021 based on significant expansion experienced in 2019-2020)

    • Update Ask TED with TEA Charter Division

     

    Finance - Paige Meloni (210) 370-5208

    • Review student attendance figures as compared to prior year and budget projections

    • *Approve Annual Independent Audit Report for September 1st FY

      Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

       

     

    School Board – Field Service Agents (210) 370-5694

    • *Superintendent’s evaluation and contract

    • Board Self-Evaluation (recommended)

    • *Approve Annual Independent Audit Report for September 1st FY

    • *Board approved Annual Independent Audit Report (AFR) due to TEA no later than January 28th for LEAs with September 1st FY

    • *Approve Auditor for next FY (TEC§11.170)

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

    • Orientation to the Code training January 16th at ESC-20

     

    Special Education – Sherry Marsh (210) 370-5411

    • 2019-2020 Special Education Consolidated Grant Application: Review Final Entitlements & Carryover & adjust local records accordingly

      • Determine if amendment to grant application is needed

      • Determine eligibility for MOE (Maintenance of Effort) Voluntary Reduction

      • Review revised proportionate share amount to be spent on parentally-placed private school children with disabilities (N/A to any charter school; N/A to ISDs with no private school/home schools within their geographical boundaries)

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • Fall PEIMS resubmission due to ESC-20 on January 9th

    • Fall PEIMS resubmission due to TEA on January 16th

    • Mid-Year PEIMS submission due to ESC-20 on January 23rd

    • Mid-Year PEIMS submission due to TEA on January 30th

    • ECDS Kindergarten submission due by January 30th

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • Ensure Federal Report Card and School Report Card have been released and distributed

    • TELPAS window opens

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • Develop district goals

    • Develop school calendar 2020-2021

    • Review Valedictorian & Salutatorian selection

    • Update Ask TED

     

    Charter Specific – Field Service Agents (210) 370-5694

    • Expansion amendments open (TAC§100.1033(b)(9)&(10))

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Begin budget calendar and budget process for 2020-2021

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

     

    Finance - Paige Meloni (210) 370-5208

    • Begin bid for depository contract (due June 15th)

    • Calculate State Aid using end of fourth six weeks’ student data

    • Establish scope and details of financial audit

    • Calculate enrollment projections

    • Review student attendance figures as compared to prior year and budget projections

    • Review preliminary 2019 CPTD Values

    • Appeal preliminary 2019 CPTD Values, if necessary

    • Begin budget calendar and budget process for 2020-2021

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Food and Nutrition – Mandy Tyler (210) 370-5493

    • Food Service Management Company Request for Proposal deadline is February 15th

     

    School Board – Field Service Agents (210) 370-5694

    • *Call Trustee election for May

    • Review Superintendent evaluation instrument & procedures, including training for new Trustees

    • *Administrator contracts

    • Review schedule for Texas Public Schools Week

    • *Approve school calendar

    • Schedule Board candidate workshop

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • Begin budget process for 2020-2021

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • Mid-Year PEIMS resubmission due to ESC on February 6th

    • Mid-Year PEIMS resubmission due to TEA on February 13th

    • Fall PEIMS data available to customers on February 13th

    • ECDS Kindergarten data available to customers on February 13th

    • State Performance Plan Indicator 14 (SPPI-14) submission due by February 20th

    • Classroom Roster winter snapshot date February 28th

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • TELPAS window

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • Develop recommendations for teacher contracts

    • *SBDM Committees develop campus performance objectives

    • Review Graduation Program FMH (TASB - LEGAL & LOCAL) on Student Expression/Prayer (TASB - FNA LEGAL & LOCAL)

    • Principal surveys to evaluate educator preparation program opens to HR staff

    • Update Ask TED

     

    Charter Specific – Field Service Agents (210) 370-5694

    • Charter Amendments close April 1st

    • Request for an Indirect Cost Rate for Charter Schools for 2020-2021 survey due to TEA around the end of March

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Schedule planning meetings with campus staff regarding grant activities for current and next year’s applications, CNA and CIP

    • Review professional development participation for Title II, Part A compliance report

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

     

    Finance - Paige Meloni (210) 370-5208

    • Review student attendance figures as compared to prior year and budget projections

    • Continue budget process including proposed staff compensation package

    • SHARS Cost Control Report due April 1st

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Food and Nutrition – Mandy Tyler (210) 370-5493

    • Child Nutrition USDA Commodity Food Survey closes, March 15th

    • Child Nutrition Community Eligibility Program Data Submission Deadline, March 20th

     

    Migrant – Patricia Martinez (210) 370-5684

    • Distribute Migrant Survey to all students

     

    School Board – Field Service Agents (210) 370-5694

    • *Order of Trustee election and post required notice for May election

    • Prepare report Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board meeting

    • *Adopt district goals

    • *Adopt school calendar

    • *Ratify Textbook Committee recommendations (19 TAC 66.104(a); TEC§31.101)

    • Discuss preliminary budget/budget workshops

    • Board candidate workshop

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • Perform self-analysis of FY19 MOE (Maintenance of Effort) compliance, using final expenditure data from TSDS PEIMS 2019-2020 Mid-Year reports; gather documentation for exceptions/adjustment, if applicable

    • FY19 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA; Respond to TEA with documentation of exceptions/adjustment for decline in fiscal effort, if applicable

    • 2019-2020 Excess Cost Final Calculation based on final, audited 2018-2019 expenditures should be completed (kept locally)

    • 2019-2020 High Cost Fund Eligibility Application (Optional fund source) opens

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • Mid-Year data available to customers on March 5th

    • Classroom Roster winter submission due on March 19th

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • TELPAS window closes

    • STAAR Alternate 2 window opens

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • *Begin hiring staff in accordance with district policy & procedure

    • Develop and recommend summer school plans

    • E-rate filing window opens

    • Approve out-of-district student transfer requests for 2019-2020

    • Prepare report Trustee training hours prior to May elections with postings as required (TEC§11.159) – April Board Meeting

    • Principal surveys to evaluate educator preparation programs open for principals or their designees

    • Update Ask TED

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Continue budget process

    • Schedule/conduct program compliance evaluations for ESSA programs and State Compensatory Education

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

     

    Finance - Paige Meloni (210) 370-5208

    • Review student attendance figures as compared to prior year and budget projections

    • Review preliminary estimate of 2021 CAD Value

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Food and Nutrition – Mandy Tyler (210) 370-5493

    • Child Nutrition Financial Report due to The Texas Department of Agriculture deadline is April 1st

    • Child Nutrition Food Service Management Company Contract deadline is April 30th

     

    School Board – Field Service Agents (210) 370-5694

    • Train election judge(s) and clerk(s) for May election (Texas Election Code, §32.113)

    • Discuss preliminary budget/budget workshops

    • Report Trustee training hours

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • FY19 MOE (Maintenance of Effort) Preliminary Compliance Review released by TEA; Respond to TEA with documentation of exceptions/adjustment for decline in fiscal effort, if applicable

    • 2019-2020 High Cost Fund Eligibility Application (Optional fund source) opens

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • Review preview CCMR data

    • Check for STAAR and TELPAS results resolutions

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • Establish and post summer Central Office hours

    • Continue hiring using campus input

    • Gun-free schools report available on eGrants

    • Review and set credit by examination dates

    • Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d))

    • Solicit input from district/campus committees regarding number and length of written reports required (TEC§11.164)

    • Review Graduation Program on Student Expression FMH and FNA (TASB - LEGAL & LOCAL)

    • Principal surveys to evaluate educator preparation programs open for principals or their designees

    • Update Ask TED

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • Complete local evaluations for Federal Programs & State Comp Ed.

    • Continue budget process

    • Final opportunity to amend current year ESSA Consolidated application

    • Annual Evaluation of district and campus parental involvement policies

    • Districts begin outreach to private schools for equitable services participation in 2020-2021

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

    • 2019-2020 Substitute System of Federal Time-and-Effort Reporting (optional system): Annual LEA Management Certification due to TEA May 15th (to be effective for summer semester of current school year if September 2019 and December 2019 deadlines missed)

    • 2020-2021 SC5003 Formula Grants Consolidated Schedule opens (one schedule applicable to ESSA, Perkins, & IDEA-B)

     

    Finance - Paige Meloni (210) 370-5208

    • Review student attendance figures as compared to prior year and budget projections

    • *Board discussion of property values and funding lag for July 1st FY

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Perkins Formula Grant – Ruthie Kneupper (210) 370-5424

    • 2019-2020 Perkins Formula Grant Application amendment deadline May 18th

    • 2020-2021 SC5003 Formula Grants Consolidated Schedule opens (must be submitted for the 2020-2021 Perkins Formula Grant to be accessible)

    • 2019-2020 Substitute System of Federal Time-and-Effort Reporting (optional system): Annual LEA Management Certification due to TEA May 15th (to be effective for summer semester of current school year if September 2019 and December 2019 deadlines missed)

     

    School Board – Field Service Agents (210) 370-5694

    • May Elections (BBB Legal) (TEC§3.004-3.005)

      • *Canvass Trustee election results (TEC§67.003A)

      • *Reorganize Board of Trustees (TEC§11.061C)

      • Local orientation for new Board members

      • Update Ask TED with changes in Board membership

      • Train new members in the superintendent evaluation instrument and process (BBD Legal)

      • Statement of Office and Oath of Office for all new Trustees

      • Schedule ESC Orientation to the Code for new Board members within the first 120 days of being installed (BBD Legal)

    • *Review/amend Student Code of Conduct (TEC§37.105)

    • Formative superintendent evaluation

    • *Hire staff in accordance with district policy

    • Discuss preliminary budget/budget workshops

    • *Board discussion of property values and funding lag for July 1st FY

    • Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • FY19 MOE (Maintenance of Effort) Final Compliance Review released by TEA

    • 2019-2020 Substitute System of Federal Time-and-Effort Reporting (optional system): Annual LEA Management Certification due to TEA May 15th (to be effective for summer semester of current school year if September 2019 and December 2019 deadlines missed)

    • 2019-2020 High Cost Eligibility Application (Optional fund source) due to TEA

    • 2020-2021 SC5003 Formula Grants Consolidated Schedule opens (must be submitted for the 2020-2021 Special Education Consolidated Grant Application to be accessible).

    • 2020-2021 Special Education Consolidated Grant Application opens

    • 2019-2020 Nonpublic Day School and Residential Funding TEAL application closes June 1st

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System – Cora Perez-Sanchez (210) 370-5322

    • TSDS PEIMS ready for users to complete, approve, and accept summer submissions on May 18th

       

     

    *REQUIRES BOARD APPROVAL

  • Accountability and Assessment – Cheri Hendrick (210) 370-5451

    • Review preview CCMR data

    • Watch for final graduation rate data

    • Check for STAAR results resolutions

     

    Administration and Leadership – Shannon Allen (210) 370-5481

    • Check TEA/ESC website for update(s) on any changes resulting from the 86th Legislative Session

    • *Hire staff in accordance with district policy & procedure

    • Annual report to Commissioner on expulsions and AEP placements

    • TEA submission: Gun-free schools report

    • Review DED (LOCAL) for benefits & holidays for non-contract staff

    • Teacher/Staff Service Records annual update

    • Review ESC-20 Commitment forms

    • Update Ask TED

     

    Federal and State Programs – Alex Dominguez (210) 370-5410

    • 2020-2021 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees

    • ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services

    • Ongoing data collection for compliance reports

    • 2019-2020 ESSA Consolidated Grant Application amendment deadline June 2nd

    • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

     

    Finance - Paige Meloni (210) 370-5208

    • Budget adoption procedures for July 1st FY districts

    • Post on website proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable

    • Post on school website a summary of the proposed budget

    • Prominently post on the district’s website for three years an external link to the budget adopted by the Board of Trustees

    • Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting) for July 1st FY

    • Post 72-hour notice of meeting to discuss budget and proposed tax rate

    • *Hold meeting to discuss budget and proposed tax rate

    • Post 72-hour notice meeting to adopt budget and proposed tax rate

    • Hold meeting to adopt budget and proposed tax rate July 1st FY

    • Calculate state aid earned using end-of-year student data

    • Review student attendance figures as compared to prior year and budget projections

    • Submit 2019 TEA tax information survey

    • Prepare for annual financial audit July1st FY

    • Run district estimate of state aid for next school year with preliminary tax roll figures

    • Depository contract due to TEA by June 15th

    • Transportation Route Service Report due July 1st

    • Post metered amounts of electricity, water and gas consumption for which the district is required to pay and aggregate amounts of those services (Government Code, §2265.001(b), House Bill 3693, 80th Legislature, Regular Session)

     

    Food and Nutrition – Mandy Tyler (210) 370-5493

    • Child Nutrition Program Application Agreement renewal deadline is June 30th

    • Community Eligibility Program (CEP) for the Food and Nutrition Program Application deadline is June 30th

     

    Perkins Formula Grant – Ruthie Kneupper (210) 370-5424

    • 2020-2021 Perkins Formula Grant Application opens

     

    School Board – Field Service Agents (210) 370-5694

    • Review preliminary staff compensation package

    • *Hire staff in accordance with district policy & procedure

    • Budget workshops for July 1st FY

    • *Recommend student insurance carrier

    • *Review student and staff handbooks

    • *Review and amend Student Code of Conduct

    • *Adopt budget/public hearing for July 1st FY

    • *Approve waivers as needed

    • Notify ESC Field Service Agents of newly appointed/elected trustees

    • Review Trustee training requirements including 86th Legislative Session additions

     

    Special Education – Sherry Marsh (210) 370-5411

    • FY19 MOE (Maintenance of Effort) Final Compliance Review released by TEA

    • 2019-2020 Special Education Consolidated Grant Application amendment deadline June 15th

    • 2020-2021 Special Education Consolidated Grant Application opens

    • 2019-2020 Nonpublic Placement Notification & Application (Required for all Nonpublic Day School and Nonpublic Residential placements by LEAs) closes June 1st

    • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

     

    Texas Student Data System/PEIMS – Cora Perez-Sanchez (210) 370-5322

    • Summer PEIMS submission due to ESC-20 on June 11th

    • Summer PEIMS submission due to TEA on June 18th

     

    *REQUIRES BOARD APPROVAL

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