Services are available for:
ESC-20 also provides training and technical assistance with federal funding requirements and eGrant submissions/amendments.
The Special Ed Funding binder is a collaborative effort of Education Service Center (ESC), Regions 4, 10, 13, and 20, to create a special education funding manual.
The Special Ed Funding binder provides guidance and resources related to special education funding. The binder includes current content compiled from multiple sources, practical tools for the administrator, and training materials for use by ESC and LEA staff.
Access the Special Ed Funding binder
Federal regulations require LEAs (local educational agencies, which includes ISDs and Open-Enrollment Charter Schools) to maintain effective control over, and accountability for, all funds, property, and other assets purchased with federal funds and assure they are used solely for authorized purposes.
In addition, LEAs must have written procedures for determining the allowability of costs in accordance with Federal Cost Principles and the terms and conditions of the federal award.
Workshop #50454/55705 held November 15, 2018 provides information on allowable use of funds for special education.
The Excess Cost requirement under IDEA-B stipulates that LEAs must not use IDEA-B funds to pay for all the costs directly attributable to the education of a child with a disability.
An LEA meets the Excess Cost requirement if it spends at least a minimum average amount for the education of its children with disabilities from other sources (from non-IDEA-B funds).
The LEA must demonstrate that it meets the Excess Cost requirement of IDEA-B by completing an Excess Cost Calculation annually.
TEA's Excess Cost Calculator Tool and Excess Cost Guidance Handbook are located on TEA's Excess Cost website.
ESC-20 workshop #50417/55713 held May 2, 2019.
The 2019-2020 Special Education Consolidated Grant Application opened June 3, 2019.
ESC-20 workshop #50415/60211 held June 17, 2019 provided detailed information on how to complete the 2019-2020 Special Education Consolidated grant application.
The power point was revised June 19, 2019 and is posted below.
If you would like a link to the recording of the June 17 presentation, please contact Denise Dusek, using the Contact link at the upper right side of this web page.
NEW: TEA Form "Private Schools Consultation"
If you are an ISD with private nonprofit schools, including home schools, located within your jurisdiction, you are required to complete the "PS3502 Private Nonprofit Schools Participation" schedule in the Special Education Consolidated Grant application.
Within the PS3502 schedule, "Part 8 Documentation of the Consultation Process" provides three options regarding written affirmation that timely and meaningful consultation occurred. If you select the middle radio button that "Representatives of participating private schools did not provide written affirmation to the LEA", you are required to attach to the grant application a document that describes the attempts your district made to obtain the written affirmation.
Effective with the 2019-2020 Special Education Consolidated Grant application, you will be required to submit the TEA "Private Schools Consultation" form rather than submit your own word document.
The new TEA form "Private Schools Consultation" should be accessible in the grant application by selecting the "Attach Files" link. If the form is not accessible due to a glitch in the eGrants system, use the form accessible below on this ESC-20 webpage.
The High Cost Fund (HCF) is an additional source of funds that addresses the financial impact on the budget of an LEA providing FAPE (free appropriate public education) to a student with disabilities whose needs exceed the typical needs of a child with a disability.
This is an optional source of funds that the LEA may apply for.
Information about the HCF is found on TEA's High Cost Funds website.
ESC-20 High Cost Fund Optional Grant workshop #58444/58463 held April 1, 2019.
Please note: An important revision was made to the ESC-20 presentation on April 16, 2019. Please view the revision on slide 8 (page 4).
July 2019 Update:
TEA has awarded the 2018-2019 High Cost Fund awards. The award will be direct deposited into your LEA's bank account.
The total award amount may be viewed on the cover page of your High Cost Fund application in TEAL.
To determine the per-student amount of the total award, use the ESC-20 Template posted below.
IDEA-B Maintenance of Effort (MOE) is a federal requirement for any local educational agency (LEA, which includes ISDs and open-enrollment charter schools) that receives IDEA-B funds to spend at least the same amount of state and/or local funds for special education expenditures that was spent in the most recent prior year the LEA was compliant with MOE (unless the LEA qualifies for exceptions and/or adjustment).
Information regarding MOE may be found on TEA's IDEA-B LEA Maintenance of Effort website.
Please review the August 2019 clarification on using Exception 4 Capital Outlay (this information supersedes information on this topic in the various power points from 2019).
ESC-20 created some templates to assist school districts and charter schools in performing:
TEA released the 2017-2018 IDEA-B LEA MOE Preliminary Review in GFFC on April 18, 2019.
The deadline for school districts and charter schools to submit the 2017-2018 Exceptions Workbook, to provide justification for failing one or more tests, was April 26, 2019.
The deadline for submitting the Exceptions Workbook is always five business days from the date the preliminary review is posted in GFFC.
Review the presentation below for instructions on submitting the Exceptions Workbook.
ESC-20 workshop #50413/55712 held March 25, 2019.
This workshop explains the requirements for compliance with Maintenance of Effort (MOE).
Participants will learn how to use TEA's MOE Calculation Tool to perform a self-analysis of compliance for 2017-2018.
Participants will also learn how to use TEA's Exceptions Workbook if they would like to claim exceptions and/or Voluntary Reduction to justify a "decline in fiscal effort" (noncompliance).
TEA's 2017-2018 MOE Calculation Tool and 2017-2018 Exceptions Workbook are accessible on TEA's IDEA-B LEA Maintenance of Effort webpage.
The ESC-20 workshop resources are available below.
New Special Education Directors will receive a monthly email from Denise Dusek.
The purpose of the email is to provide information regarding fiscal topics and/or actions applicable to that month or to provide clarification regarding TEA notifications applicable to funding.
The information may also be accessed under the month's tab below.
January 22, 2019 Workshop #50625/55710
Special Education Revenue and Budgeting Overview
Since Time and Effort (Time Distribution) Reporting is applicable to all federal programs, resources are available on the ESC-20 LOGIC webpage.
On that webpage, select the "Time and Effort (Time Distribution) Federal Requirement" toggle.
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