ESC-20 Conference Building

Funding & Compliance

 
ESC-20 provides training and technical assistance with federal funding requirements for Special Education, including eGrant submissions and amendments.

The Special Ed Funding livebinder is a collaborative effort of Education Service Center (ESC), Regions 4, 10, 13, and 20, to create a special education funding manual.

The binder includes current content compiled from multiple sources, practical tools for the administrator, and training materials for use by ESC and LEA* staff.

*LEA = local educational agency, which includes ISDs and Open-Enrollment Charter Schools

Access the Special Ed Funding binder

Recommendation: Use Google Chrome as the internet browser when accessing the Special Ed Funding binder. Some of the resources do not open properly when using Internet Explorer.
Federal regulations require LEAs (local educational agencies, which includes ISDs and Open-Enrollment Charter Schools) to maintain effective control over, and accountability for, all funds, property, and other assets purchased with federal funds and assure they are used solely for authorized purposes.
 
In addition, LEAs must have written procedures for determining the allowability of costs in accordance with Federal Cost Principles and the terms and conditions of the federal award.
 
Ensure that you are aware of the Federal Cost Principles outlined in 2 CFR 200, Subpart E Cost Principles
 
Also, review TEA's Program Guidelines for allowable costs for your IDEA-B award, located on TEA's Grant Opportunities webpage. Use the search options to locate the Special Education Consolidated Grant Application for the specific year. Appendix A of the Program Guidelines that lists allowable costs by class object category is accessible on this webpage.

The Excess Cost requirement under IDEA-B stipulates that LEAs must not use IDEA-B funds to pay for all the costs directly attributable to the education of a child with a disability.

An LEA meets the Excess Cost requirement if it spends at least a minimum average amount for the education of its children with disabilities from other sources (from non-IDEA-B funds).

The LEA must demonstrate that it meets the Excess Cost requirement of IDEA-B by completing an Excess Cost Calculation annually.

TEA's Excess Cost Calculator Tool and Excess Cost Guidance Handbook are located on TEA's Excess Cost website.

eGRANTS APPLICATION
 
There are several steps that must be completed in a certain order before an LEA can apply for IDEA-B funds. Some steps must be completed by all LEAs*, even if the LEA is a member of a special education shared services arrangement (SSA) and their Fiscal Agent applies for the IDEA-B funds on their behalf.
 
*LEAs - Local Educational Agencies, which includes ISDs and Open-Enrollment Charter Schools
 
Step One - Contacts Page - ALL LEAs must insert contact information
Contents Page is available at all times so LEAs can keep contact information up-to-date
 
Step Two - SC5003 Formula Grants Consolidated Schedule
One form that is applicable to the ESSA, Perkins, and Special Education programs
2020-2021 SC5003 available 5/1/20 (must be completed before you can access the SPED ADC and SPED grant application)
 
Step Three - ADC (Applicant Designation and Certification) Form (SPED ADC Federal)
NEW for 2020-2021 Special Education program
Must be completed by ALL LEAs:
  • Regardless of whether you intend to apply for funds;
  • Regardless of whether you are a member of a special education SSA
  • ADC Form (Federal) for IDEA-B Formula, IDEA-B Preschool, & IDEA-B Discretionary Deaf available 5/15/20, if your 2020-2021 SC5003 has been submitted
  • ADC Form (State) for IDEA-C and State Deaf available 8/3/20, if your 2020-2021 SC5003 has been submitted
 
View TEA's presentation for completing the 2020-2021 SPED ADC form: https://www.youtube.com/watch?v=E629x_iZ1cQ
 
 
Step Four - Special Education application (NEW for 2020-2021: two separate applications)
  1. Special Education Consolidated Grant Application (Federal) for funding sources:IDEA-B Formula, IDEA-B Preschool & IDEA-B Discretionary Deaf available around 6/2/20, if your 2020-2021 SC5003 and 2020-2021 SPED ADC (Federal) have been submitted
  2. Special Education Consolidated Grant Application (State) for funding sources IDEA-C and State Deaf available around 8/3/20, if your 2020-2021 SC5003 and 2021 SPED ADC (State) have been submitted
View TEA's presentation for completing the 2020-2021 Special Education Consolidated Grant Application (Federal): https://www.youtube.com/watch?v=5VgFIf8itcM
 
 
ESC-20 Step-by-Step Instructions:
The High Cost Fund (HCF) is an additional source of federal funds that addresses the financial impact on the budget of an LEA* providing FAPE (free appropriate public education) to a student with disabilities whose needs exceed the typical needs of a child with a disability.
 
*LEA = local educational agency, which includes ISDs and Open-Enrollment Charter Schools
 

This is an optional source of funds. 

Information about the HCF is found on TEA's High Cost Funds website.

IDEA-B Maintenance of Effort (MOE) is a federal requirement for any local educational agency (LEA, which includes ISDs and open-enrollment charter schools) that receives IDEA-B funds to spend at least the same amount of state and/or local funds for special education expenditures that was spent in the most recent prior year the LEA was compliant with MOE (unless the LEA qualifies for exceptions and/or adjustment).

Information regarding MOE may be found on TEA's IDEA-B LEA Maintenance of Effort website.

TEA has posted the Final version of the 2018-2019 "IDEA-B LEA MOE Compliance Review" in GFFC Reports and Data Collections, accessed via TEAL. Use the expenditures amount from page 2 of this Final review as the expenditures amount to enter in Line 1 of the BS6016 Fiscal Compliance schedule associated with the 2020-2021 Special Education Consolidated Grant Application (Federal).

TEA will conduct random validations of the amounts entered in Lines 1 and 2 of the BS6016.

  • Ensure the amount entered on Line 1 was obtained from page 2 of the Final version of the 2018-2019 IDEA-B LEA MOE Compliance Review.
  • Ensure you have budget source documentation to support the amount entered in Line 2 (budget for 2020-2021 special education expenditures from the general fund)